Free guide · works with ChatGPT, Claude or Gemini
ChatGPT prompts for hiring and onboarding staff
This kit transforms a blank hiring page into a complete, reusable hiring and onboarding system that produces role clarity, compliant job ads, structured interviews, reference-checked offers, and a tracked 90-day onboarding plan—so you hire right the first time and retain talent without HR overhead.
Step 1, free.
Copy this, paste it into your AI, and swap the [BRACKETS] for your own details.
Setup: Capture business context and hiring need
[BUSINESS NAME] [INDUSTRY SECTOR, e.g. retail, construction, professional services] [CURRENT TEAM SIZE AND STRUCTURE, e.g. 5 people: owner + 2 admin + 2 trades] [REASON FOR HIRING, e.g. growth, replacement, new service line] [DESIRED START DATE OR TIMEFRAME, e.g. within 6 weeks] [BUDGET RANGE FOR SALARY, e.g. $55,000–$65,000 per year] Act as a small business advisor and HR practitioner to clarify the hiring need before defining the role. Work through it like this: 1. Confirm the business’s current stage and pressures that make this hire necessary. 2. Describe what success will look like in 6 months if this role is filled well. 3. Note any risks or constraints (e.g. cash flow, supervision capacity, work location). Give me the output as: A short briefing note with three labelled sections: Business Context, Hiring Need, and Desired Outcome. Quality bar: The brief clearly links the hire to a business goal and shows the owner has thought beyond just filling a vacancy. If any field is missing or unclear, mark it as MISSING and ask the user to clarify before proceeding.
How to get a good answer.
- 01Fill every [BRACKET] with real detail. Vague in, vague out.
- 02Read the answer, then reply with what's wrong or missing. The AI fixes it in seconds.
- 03Check facts, prices and anything legal or safety-related yourself before you use it.
The rest of the workflow.
Step 1 gets you started. The full Small Team Hiring & Onboarding Kit takes you all the way, 14 steps in order:
- 01Setup: Capture business context and hiring need (free above)
- 02Setup: Define the role’s purpose, outcomes, and reporting line
- 03Setup: Identify essential skills, experience, and NZ compliance requirements
- 04Production: Write the role definition document
- 05Production: Draft the compliant job ad for NZ platforms
- 06Production: Build the shortlisting scorecard from role requirements
- 07Production: Design the structured interview plan with questions and scoring
- 08Production: Create the reference check guide and offer letter template
- 09Review: Validate role definition and job ad for clarity and compliance
- 10Review: Test interview plan and scorecard for bias and relevance
- 11Delivery: Finalise offer letter and onboarding plan for Day 1
- 12Delivery: Handover hiring pack to manager and prepare onboarding schedule
- 13Reuse: Archive role template and update for future similar hires
- 14Reuse: Schedule quarterly review of hiring metrics and process improvements
Pay once, keep it. Delivered instantly with a copy button on every prompt.
Questions
Does this work with the free version of ChatGPT?
Yes. The prompt works in the free versions of ChatGPT, Claude and Gemini, on a phone or a computer.
What do I put in the [BRACKETS]?
Your real details: notes, numbers, names, whatever the bracket asks for. The more specific you are, the better the answer.
Is the AI's answer always right?
No. Treat it as a strong first draft: check facts, figures and anything legal or safety-related before you use it.
What's in the full Small Team Hiring & Onboarding Kit?
14 steps run in order, a system prompt that sets the AI up for the job, worked examples, fix-it prompts and a quality checklist. It's NZ$39.50 once, no subscription.
Know someone who'd use this?
Send them the free prompt: