PWPractical Workflows
Transforms your opening plan and weekly operations into a repeatable system with print-ready checklists, role cards, supplier order cadence, cash-up SOP, promo cycle, and a simple KPI dashboard. Every step produces a named artefact you can paste into your ops stack and keep current without hiring a consultant.
Copy this into ChatGPT, Claude or Gemini, fill in the [BRACKETS] and see what you get. No sign-up. The other 14 steps, examples and checklist unlock after purchase.
Setup: Build the cafe profile
Provide: [CAFE NAME], [ADDRESS], [SEATING CAPACITY], [MENU SUMMARY], [COFFEE SETUP], [EQUIPMENT LIST], [TEAM ROLES], [OPENING DATE], [LOCAL AREA NOTES], [HOLIDAYS/CLOSED DAYS], [SPECIAL CONSTRAINTS]. Act as an operations designer and capture a practical, on-the-ground cafe profile we can build systems from. Work through it like this: 1) Summarise the concept and constraints (site, power/water/venting limits, storage, noise, neighbours, council restrictions if known). 2) Define the service model: ordering flow, table/seat utilisation, takeaway vs dine-in split (estimate), menu categories, brew methods. 3) Map production capability: key equipment, single points of failure, warm-up times, batch capacities, holding limits, food safety critical controls (temps you will follow, not the law itself). 4) Outline the team model: roles, headcount by role at peak/shoulder/quiet, who opens/closes. 5) Note the neighbourhood rhythm: commuter flows, schools, offices, weekend footfall, parking, competing offers. Give me the output as: - Cafe Profile (sections): Concept; Site & Constraints; Service Model; Production Capability; Team Model; Neighbourhood Rhythm; Key Dates (including [OPENING DATE]); Assumptions & Risks. Quality bar: Clear enough that a new manager could picture the operation and spot bottlenecks without asking for clarifications. If any field is missing, ask for it if critical to opening week operations (site constraints, seating, menu, equipment); otherwise mark MISSING and proceed without inventing details.
A system prompt, then 15 steps you run in order, plus instructions, worked examples, fix-it prompts and a quality checklist. Full prompts unlock straight after payment.
Independent New Zealand cafe owners and managers preparing to open and run a steady weekly rhythm.
Complete Step 4 and Step 5 to get a usable pre-opening checklist and role cards on the wall, then jump to Step 9 to fill slow slots while you finish the rest.
15 steps, each building on the last: Setup: Build the cafe profile → Setup: Define opening objectives & KPIs → Setup: Map week rhythm & trading windows → Operations: Set Readiness Checklist → Operations: Define Roles & shift briefs → Operations: Schedule Supplier Ordering Rhythm → Operations: Standardise Cash-up & reconciliation → Operations: Create Opening-to-Closing SOP pack → Marketing: Plan Weekly Promo Cycle → Marketing: Produce Promo Assets & posting plan → Quality & Control: Run Day One dry test & checklist audit → Quality & Control: Monitor KPIs & daily huddles → Quality & Control: Review & Adjust Weekly → Maintenance: Train staff & onboard into ops stack → Maintenance: Archive templates & set update cadence. Includes two worked examples, fix-it prompts and a quality checklist.
This kit does not replace legal, food safety, or accounting advice; consult a qualified professional for compliance requirements, payroll/tax, or complex staffing and lease matters.
Instant email with your guided kit page and a downloadable file. Works with ChatGPT, Claude or Gemini (free or paid), including on your phone.
This is a prompt toolkit you run yourself, not software or professional advice.
Send them the free first step or the free guide:
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