Free guide · works with ChatGPT, Claude or Gemini
Cafe Launch & Weekly Flow Kit: a free AI prompt to start
Transforms your opening plan and weekly operations into a repeatable system with print-ready checklists, role cards, supplier order cadence, cash-up SOP, promo cycle, and a simple KPI dashboard. Every step produces a named artefact you can paste into your ops stack and keep current without hiring a consultant.
Step 1, free.
Copy this, paste it into your AI, and swap the [BRACKETS] for your own details.
Setup: Build the cafe profile
Provide: [CAFE NAME], [ADDRESS], [SEATING CAPACITY], [MENU SUMMARY], [COFFEE SETUP], [EQUIPMENT LIST], [TEAM ROLES], [OPENING DATE], [LOCAL AREA NOTES], [HOLIDAYS/CLOSED DAYS], [SPECIAL CONSTRAINTS]. Act as an operations designer and capture a practical, on-the-ground cafe profile we can build systems from. Work through it like this: 1) Summarise the concept and constraints (site, power/water/venting limits, storage, noise, neighbours, council restrictions if known). 2) Define the service model: ordering flow, table/seat utilisation, takeaway vs dine-in split (estimate), menu categories, brew methods. 3) Map production capability: key equipment, single points of failure, warm-up times, batch capacities, holding limits, food safety critical controls (temps you will follow, not the law itself). 4) Outline the team model: roles, headcount by role at peak/shoulder/quiet, who opens/closes. 5) Note the neighbourhood rhythm: commuter flows, schools, offices, weekend footfall, parking, competing offers. Give me the output as: - Cafe Profile (sections): Concept; Site & Constraints; Service Model; Production Capability; Team Model; Neighbourhood Rhythm; Key Dates (including [OPENING DATE]); Assumptions & Risks. Quality bar: Clear enough that a new manager could picture the operation and spot bottlenecks without asking for clarifications. If any field is missing, ask for it if critical to opening week operations (site constraints, seating, menu, equipment); otherwise mark MISSING and proceed without inventing details.
How to get a good answer.
- 01Fill every [BRACKET] with real detail. Vague in, vague out.
- 02Read the answer, then reply with what's wrong or missing. The AI fixes it in seconds.
- 03Check facts, prices and anything legal or safety-related yourself before you use it.
The rest of the workflow.
Step 1 gets you started. The full Cafe Launch & Weekly Flow Kit takes you all the way, 15 steps in order:
- 01Setup: Build the cafe profile (free above)
- 02Setup: Define opening objectives & KPIs
- 03Setup: Map week rhythm & trading windows
- 04Operations: Set Readiness Checklist
- 05Operations: Define Roles & shift briefs
- 06Operations: Schedule Supplier Ordering Rhythm
- 07Operations: Standardise Cash-up & reconciliation
- 08Operations: Create Opening-to-Closing SOP pack
- 09Marketing: Plan Weekly Promo Cycle
- 10Marketing: Produce Promo Assets & posting plan
- 11Quality & Control: Run Day One dry test & checklist audit
- 12Quality & Control: Monitor KPIs & daily huddles
- 13Quality & Control: Review & Adjust Weekly
- 14Maintenance: Train staff & onboard into ops stack
- 15Maintenance: Archive templates & set update cadence
Pay once, keep it. Delivered instantly with a copy button on every prompt.
Questions
Does this work with the free version of ChatGPT?
Yes. The prompt works in the free versions of ChatGPT, Claude and Gemini, on a phone or a computer.
What do I put in the [BRACKETS]?
Your real details: notes, numbers, names, whatever the bracket asks for. The more specific you are, the better the answer.
Is the AI's answer always right?
No. Treat it as a strong first draft: check facts, figures and anything legal or safety-related before you use it.
What's in the full Cafe Launch & Weekly Flow Kit?
15 steps run in order, a system prompt that sets the AI up for the job, worked examples, fix-it prompts and a quality checklist. It's NZ$14.50 once, no subscription.
Know someone who'd use this?
Send them the free prompt: