Free guide · works with ChatGPT, Claude or Gemini
How to write a grant application with ChatGPT
This kit guides you step-by-step from initial idea to a polished, funder-ready application and post-funding accountability report, producing a complete, reusable funding workflow that saves time and increases success rates without needing a grant writer.
Step 1, free.
Copy this, paste it into your AI, and swap the [BRACKETS] for your own details.
Setup: Define Organisation Profile
[ORGANISATION NAME] [MAIN ACTIVITY OR SERVICE PROVIDED] [KEY LOCATION(S) WHERE YOU OPERATE] [APPROXIMATE NUMBER OF PEOPLE YOU SERVE ANNUALLY] [YEAR YOUR ORGANISATION WAS ESTABLISHED] Act as a funding advisor and help the user establish a clear, factual foundation for their organisation’s profile to ensure all subsequent steps are grounded in accurate, verifiable information. Work through it like this: 1. Record the organisation’s full legal name as it appears on official documents. 2. Describe the primary activity or service the organisation delivers in plain terms. 3. List the main suburb, town, or region where services are delivered. 4. State the approximate number of distinct individuals served each year (e.g., participants, clients, members). 5. Note the year the organisation was founded or incorporated. 6. Confirm whether the organisation is currently active and operating. Give me the output as: A simple list with six labelled items: - Organisation Name: [text] - Main Activity: [text] - Key Location(s): [text] - People Served Annually: [number] - Year Established: [year] - Current Status: Active / Inactive Quality bar: All fields are filled with specific, accurate information that could be verified against public records or internal documents; no vague or aspirational language. If any information is unknown or unavailable, mark that field as MISSING and do not guess or invent details.
How to get a good answer.
- 01Fill every [BRACKET] with real detail. Vague in, vague out.
- 02Read the answer, then reply with what's wrong or missing. The AI fixes it in seconds.
- 03Check facts, prices and anything legal or safety-related yourself before you use it.
The rest of the workflow.
Step 1 gets you started. The full Grant & Funding Application Writer takes you all the way, 14 steps in order:
- 01Setup: Define Organisation Profile (free above)
- 02Setup: Capture Mission, Vision & Legal Status
- 03Opportunity: Research & Shortlist Potential Funders
- 04Opportunity: Match Project to Funder Criteria
- 05Application: Define Project Scope & Objectives
- 06Application: Develop Theory of Change & Outcomes
- 07Application: Build Detailed Budget & Justification
- 08Application: Draft Responses to Core Questions
- 09Review: Self-Assess Against Funder Guidelines
- 10Review: Conduct Gap Analysis & Strengthen Weak Areas
- 11Delivery: Compile & Format Final Submission Package
- 12Delivery: Submit Application & Confirm Receipt
- 13Reuse: Archive Application & Extract Lessons Learned
- 14Reuse: Create Funder-Specific Template for Future Use
Pay once, keep it. Delivered instantly with a copy button on every prompt.
Questions
Does this work with the free version of ChatGPT?
Yes. The prompt works in the free versions of ChatGPT, Claude and Gemini, on a phone or a computer.
What do I put in the [BRACKETS]?
Your real details: notes, numbers, names, whatever the bracket asks for. The more specific you are, the better the answer.
Is the AI's answer always right?
No. Treat it as a strong first draft: check facts, figures and anything legal or safety-related before you use it.
What's in the full Grant & Funding Application Writer?
14 steps run in order, a system prompt that sets the AI up for the job, worked examples, fix-it prompts and a quality checklist. It's NZ$24.50 once, no subscription.
Know someone who'd use this?
Send them the free prompt: