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Free guide · works with ChatGPT, Claude or Gemini

Neighbourhood Dispute Resolution Letter Kit: a free AI prompt to start

Gives you a complete, repeatable workflow to capture facts, set goals, produce a professional NZ‑appropriate first letter, deliver it properly, and follow through. You leave with documented evidence, a polished letter, a delivery record, meeting materials, and an escalation pack if needed.

Step 1, free.

Copy this, paste it into your AI, and swap the [BRACKETS] for your own details.

Setup: Define the dispute and parties

[YOUR FULL NAME]
[YOUR ROLE: OWNER/TENANT]
[YOUR ADDRESS]
[NEIGHBOUR'S NAME IF KNOWN]
[NEIGHBOUR'S ADDRESS OR DESCRIPTION]
[ISSUE TYPE: FENCE/TREE/NOISE/DRIVEWAY/BOUNDARY/OTHER]
[BRIEF DESCRIPTION OF WHAT'S HAPPENING]
[IMPACT ON YOU]
[ANY CONTACT TO DATE]
[PREFERRED CONTACT METHOD]
[TODAY'S DATE]

Act as a neutral intake facilitator and create a calm, factual foundation that later steps can rely on.

Work through it like this:
1) Identify the parties and properties: confirm how you’re connected (e.g., adjoining owner, upstairs tenant) and how to correctly address the neighbour.
2) Define the dispute in one plain sentence (what, where, since when) and a neutral paragraph describing only observable facts.
3) Note scope and constraints: shared structures/services, body corporate/landlord involvement, cultural or accessibility needs, and any prior agreements.
4) Record contact history: dates, channels, and each side’s key points (no judgment).
5) Set tone, urgency, and success horizon (what a good first resolution looks like within 2–6 weeks) to guide later drafting.

Give me the output as:
Dispute Profile with sections: Matter ID, Parties, Properties, Issue Type, One‑Sentence Definition, Neutral Background (max 120 words), Contact History (bullets with dates), Constraints & Sensitivities, Preferred Contact Method, Today’s Date. Include a generated Matter ID: NZ‑NDR‑[YYYYMMDD]-[SHORT NAME].

Quality bar: Reads like a mediator’s intake—neutral, specific, dated, and free of blame or legal claims.

If any information is unknown, mark MISSING and proceed; do not guess.

How to get a good answer.

  1. 01Fill every [BRACKET] with real detail. Vague in, vague out.
  2. 02Read the answer, then reply with what's wrong or missing. The AI fixes it in seconds.
  3. 03Check facts, prices and anything legal or safety-related yourself before you use it.

The rest of the workflow.

Step 1 gets you started. The full Neighbourhood Dispute Resolution Letter Kit takes you all the way, 15 steps in order:

  1. 01Setup: Define the dispute and parties (free above)
  2. 02Setup: Gather facts, evidence and timelines
  3. 03Setup: Anger‑check and risk screen
  4. 04Setup: Map desired outcomes and non‑negotiables
  5. 05Production: Choose letter strategy and structure
  6. 06Production: Draft the factual narrative
  7. 07Production: Draft the request and proposed options
  8. 08Production: Tone and clarity refine
  9. 09Review & Delivery: NZ compliance and citation sanity‑check
  10. 10Review & Delivery: Finalise letter, sign‑off and formatting
  11. 11Review & Delivery: Choose delivery method and record plan
  12. 12Review & Delivery: Send and log, set follow‑up timer
  13. 13Follow‑through & Maintenance: Prepare for a meeting
  14. 14Follow‑through & Maintenance: Hold meeting and record outcomes
  15. 15Follow‑through & Maintenance: Build escalation pack and reusable template

Get the full kit · NZ$12

Pay once, keep it. Delivered instantly with a copy button on every prompt.

Questions

Does this work with the free version of ChatGPT?

Yes. The prompt works in the free versions of ChatGPT, Claude and Gemini, on a phone or a computer.

What do I put in the [BRACKETS]?

Your real details: notes, numbers, names, whatever the bracket asks for. The more specific you are, the better the answer.

Is the AI's answer always right?

No. Treat it as a strong first draft: check facts, figures and anything legal or safety-related before you use it.

What's in the full Neighbourhood Dispute Resolution Letter Kit?

15 steps run in order, a system prompt that sets the AI up for the job, worked examples, fix-it prompts and a quality checklist. It's NZ$12 once, no subscription.

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