PWPractical Workflows
Set up a practical request router across multiple reputable free AI tools and a local fallback so you can keep working even when one service hits limits. In 15 minutes you’ll have a repeatable flow that batches tasks, routes them intelligently, and preserves outputs for reuse.
Copy this into ChatGPT, Claude or Gemini, fill in the [BRACKETS] and see what you get. No sign-up. The other 14 steps, examples and checklist unlock after purchase.
Setup: Clarify your task list
[GOALS], [WEEKLY TASKS], [DEADLINES], [CONSTRAINTS], [WORK EXAMPLES/PAST OUTPUTS], [TOOLS ALREADY IN USE] Act as a pragmatic workflow analyst and turn scattered work into a prioritised, AI-suitable task list that can be routed and reused. Work through it like this: 1) Scan [GOALS] and [DEADLINES] to identify outcomes that actually move the needle this fortnight. 2) From [WEEKLY TASKS] and [WORK EXAMPLES/PAST OUTPUTS], group similar work (drafting, research synthesis, formatting, transcription, data cleaning). Standardise names and collapse duplicates. 3) For each group, define the desired output format, inputs, and success criteria using concrete examples from [WORK EXAMPLES/PAST OUTPUTS]. 4) Score each task on effort (T‑shirt size S/M/L), frequency (daily/weekly/adhoc), and reuse potential (templateable? yes/no). Note any constraints from [CONSTRAINTS] and [TOOLS ALREADY IN USE]. 5) Prioritise with a simple rule: high impact + high frequency + templateable rises to the top; hard/low impact falls. Give me the output as: - A table: Task | Outcome (what “good” looks like) | Inputs | Frequency | Deadline sensitivity | Success criteria | T‑shirt size | Reuse potential | Priority (High/Med/Low) | Notes/Constraints. - Then a short section titled “Top 5 for Routing” listing the five highest‑leverage tasks. Quality bar: Anyone on your team should be able to run the top 5 tasks without asking you what to produce or where inputs come from. If any field is unknown, mark MISSING and add a one‑line question in Notes to resolve it later.
A system prompt, then 15 steps you run in order, plus instructions, worked examples, fix-it prompts and a quality checklist. Full prompts unlock straight after payment.
Workers, students, and solo operators who want continuous AI help without paying for a subscription.
Do Steps 1–5 to define tasks and build the router, then jump straight to Step 9 to run a small batch through it for an immediate win.
15 steps, each building on the last: Setup: Clarify your task list → Setup: Identify reputable free AI tools → Setup: Create a usage limits map → Map & Router: Define model-choice rules → Map & Router: Build the query router template → Map & Router: Set a local model fallback → Produce: Draft the task brief → Produce: Batch and chunk your inputs → Produce: Run requests through the router → Quality & Delivery: Spot-check routed outputs → Quality & Delivery: Consolidate and format results → Quality & Delivery: Save the working archive → Reuse & Maintenance: Log limits and errors → Reuse & Maintenance: Update snippets and routes → Reuse & Maintenance: Set an escalation ladder. Includes two worked examples, fix-it prompts and a quality checklist.
This kit won’t bypass provider restrictions; for heavy-volume, sensitive, or compliance-critical work, use paid plans or consult an IT/legal professional.
Instant email with your guided kit page and a downloadable file. Works with ChatGPT, Claude or Gemini (free or paid), including on your phone.
This is a prompt toolkit you run yourself, not software or professional advice.
Send them the free first step or the free guide:
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