HHThe Home Hub
Turn a blank page into a complete, property‑specific 12‑month maintenance and tenancy care system with named, reusable artefacts for compliance, inspections, scheduling, and contractor control. You finish with a ready‑to‑run plan, tools, and review loop you can keep current without hiring a manager.
Copy this into ChatGPT, Claude or Gemini, fill in the [BRACKETS] and see what you get. No sign-up. The other 13 steps, examples and checklist unlock after purchase.
Setup: Build the job profile
Provide: [LANDLORD NAME], [CONTACT DETAILS], [NUMBER OF RENTALS (1–5)], [GOALS FOR 12 MONTHS], [RISK TOLERANCE (LOW/MED/HIGH)], [MAINTENANCE PHILOSOPHY (PREVENTIVE/REACTIVE/MIX)], [SERVICE LEVEL (RESPONSE TIME TARGETS)], [AFTER-HOURS RULES], [TENANCY PRIORITIES (E.G., STABILITY/RENT GROWTH)], [PROPERTY LIST (ADDRESS | UNIT | TYPE | BED/BATH | OCCUPIED? | CITY/REGION)], [PREFERRED COMMUNICATION CHANNELS], [WORKING HOURS], [DECISION THRESHOLDS (E.G., APPROVE UP TO $X WITHOUT QUOTE)], [FILE STORAGE LOCATION], [NOTES]. Act as a property operations designer and build a practical landlord brief that sets unambiguous rules for maintenance and tenancy care across 1–5 NZ rentals. Work through it like this: 1) Clarify what “good” looks like for you this year (outcomes, tenant experience, downtime tolerance, and evidence standards). 2) Translate your risk tolerance into response targets and escalation rules (urgent vs routine, after-hours boundaries, and who decides what). 3) Capture your rental portfolio in a normalised list (one row per property/flat). 4) Define decision thresholds for quotes/approvals and exceptions (e.g., safety, habitability, water leaks always immediate). 5) Set communication rules with tenants and contractors (channels, hours, tone, and documentation expectations). Give me the output as: - Section A: Landlord Brief (table) with columns: Item | Your Setting | Notes. - Section B: Property List (table) with columns: Address | Unit | Type | Bed | Bath | Occupied? | City/Region | Priority (High/Med/Low) | Special Risks | File Location. Quality bar: Specific, conflict-free rules any contractor or helper could follow without calling you for basics. If anything is missing or uncertain, mark MISSING and list the question(s) needed to finalise it.
A system prompt, then 14 steps you run in order, plus instructions, worked examples, fix-it prompts and a quality checklist. Full prompts unlock straight after payment.
Private New Zealand landlords managing 1–5 residential rentals who want a repeatable, compliant maintenance and tenancy care workflow.
If you need a fast win, complete Steps 5–6 to get a seasonal plan and contractor shortlist, then jump to Step 12 to generate a running schedule you can refine later.
14 steps, each building on the last: Setup: Build the job profile → Setup: Create Property Profile Sheets → Setup: Compile Asset & Fixtures Inventory → Setup: Establish Compliance Baseline Checklist → Build: Plan the 12‑Month Seasonal Maintenance Calendar → Build: Assemble Contractor Shortlist & Rate Card → Build: Set Maintenance Budget & Cashflow → Build: Prepare Work Order & Approval Templates → Execute: Produce Inspection Standards & Photo Guide → Execute: Draft Notice & Message Library (NZ) → Execute: Set Bond & Tenancy Timeline Tracker → Deliver: Generate Master Schedule & Reminder Rules → Maintain: Launch Evidence Log & File Index → Maintain: Run Quarterly Review & Update Plan. Includes two worked examples, fix-it prompts and a quality checklist.
This kit doesn’t provide legal advice or certify compliance; verify notices, bond actions, and safety work with Tenancy Services NZ and licensed professionals, and engage a lawyer or property manager for complex tenancy disputes.
Instant email with your guided kit page and a downloadable file. Works with ChatGPT, Claude or Gemini (free or paid), including on your phone.
This is a prompt toolkit you run yourself, not software or professional advice.
Send them the free first step or the free guide:
More from The Home Hub
Build a year-round, NZ-seasonal maintenance plan tailored to your actual property, with ready-to-use checklists, DIY guides, budgets, records, and pro-ready briefs. You finish with a live calendar and a repeatable review loop that keeps your home in good order.
Turns a blank page into a complete, eight-week moving workflow you can execute: timeline, packing plan, address and utilities changes, kids-and-pets arrangements, moving-day command sheet and first-night box. Every step produces a named artefact that feeds the next, so you miss nothing and stay in control.
Build a custom wind-down and bedroom plan that fits your real evenings and fixes the highest-impact blockers. You’ll leave with a tested routine, a clear rescue plan for bad nights, and a maintenance rhythm you can actually keep.